Constitution

CONSTITUTION

(Incorporating all amendments till .... 2014)

 

                                                We, the Senior Citizens, solemnly resolve to integrate

ourselves in serious pursuit of noble ideals embracing

fraternity, co-operation, service, knowledge and truth

 

                                                                                                        

 

1.    INTRODUCTION

To provide a forum for the welfare of senior citizens in and around Chandigarh, senior citizens assembled on the 10th day of March, 1996 and resolved to constitute an Association named "Chandigarh Senior Citizens’ Association".

2.    AIMS AND OBJECTS

        A.    The Association has been formed with the following aims:-

a.        To forge fraternity and close contacts amongst members and to promote fellow-feelings of goodwill, co-operation and mutual service.

b.       To maintain feelings of human relationship and to promote National integration, secular and democratic feelings.

c.        To promote the cause of human dignity and social justice.

d.       To render sincere service for common cause and to achieve and uphold the lofty values of life.

e.        To sensitize society to the special physical, economic and emotional needs of   senior citizens.

f.         To make society aware of the continued relevance of senior citizens and, to this end, utilize knowledge, experience and expertise of members for the benefit of society, in particular its deprived sections, without any distinction of age, sex, caste, colour or creed.

        B.    The objects incidental or ancillary to the attainment of the above aims:-

a.        To establish a Day-Care Centre, Club or Old Age home for those who are found to be really deserving, and call for exclusive attention of the Association, and to this end acquire property or take it on lease.

b.       To strive to minimise strain on members' minds by making adequate provisions in the shape of a club (with indoor games, reading room etc), get-togethers and outings within and outside the four walls of the building housing the members and the office of the Association.

c.        To rivet attention on welding together members from all walks of life, all lines of intellect, religious/ moral leaning and social service craving, by organising discussions, where members may freely disseminate their ideals and knowledge to others and assimilate new ideas by mutual deliberations.

d.       To organise seminars and meetings and invite therein prominent personalities who may enlighten the members with their candid views and ideologies on varied aspects of life, so as to boost the morale of the Elders.

e.        To collaborate with likeminded NGOs in projects of common interest. Such collaboration may take the form of joint programmes, affiliating smaller NGOs with us or our own affiliation with National/International NGOs           

3.    INTERPRETATIONS

        Unless the context otherwise requires, words or expressions contained in these Articles shall bear the same meaning as in the Act or any statutory amendments or modifications thereof in force on the date on which the Articles become applicable to the Association.

4.    DEFINITIONS

A.    "The Act" means the Societies Registration Act, 1860 (Act XXI of 1860).

B.    "The Association" means Chandigarh Senior Citizens' Association. Chandigarh.

C.     Any reference to masculine gender, wherever it may occur, includes a reference to female gender as   well.

5.       MEMBERSHIP

A.       There shall be two categories of members:

a.        Life Member (with full voting rights)

b.       Associate Member (without voting rights)          

B.       Any person who has attained 60 years of age and is residing in Chandigarh, or in contiguous areas, shall be eligible to become a Life Member.

C.       Associate Membership may be granted to the following before the age of 60 years:

a.        Retired Defence Personnel at the age of 56 years

b.       Spouse of a Life/Associate Member irrespective of age

c.        Associate members will have no voting rights but will pay subscription as applicable to Life members. They will automatically become Life Members, with full voting rights, on attaining the age of 60 years. 

D.      An expelled member shall not be re-admitted, earlier than one year.

E.       Every member shall have to fill the prescribed form for being enrolled as such.

6.    MEMBERSHIP SUBSCRIPTION

A.    Subscription for membership shall be Rs. 2000/- (Rupees Two Thousand only) for an individual and Rs 1500/- (Rupees One Thousand Five Hundred only) for his/her spouse. Membership Subscription once paid shall not be refundable.

B.    Rates of subscription are subject to change by Governing Body and, later, approval by General Body.

 

7.    GENERAL BODY COMPOSITION

A.    COMPOSITION. The General Body shall consist of all duly enrolled Life Members of the Association.

B.    FUNCTIONS

a.        To elect the members of the Governing Body as laid down in Articles 8 & 9 below.

b.       To review the activities and achievements of the Association from time to time.

c.        To pass duly audited statements of accounts of the Association in the Annual meetings.

d.       To discuss matters of common interest of the Association and enforce their implementation.

e.        To undertake amendments of the Constitution.

f.         To pass the Annual Budget of the Association.

g.        To hold movable and immovable assets, in the name of the Association.

h.       To raise funds for augmenting resources of the Association and to apply its profits, if any, or other income, in promoting its objects.

i.         Any other function considered beneficial to the members/Association.

C.     MEETINGS

a.        Meetings of the General Body shall be held at least once a year.

b.       Extraordinary meetings shall be called on requisition from 20% of the total strength of members or by the Governing Body, if required.

c.        The agenda of meeting shall be circulated one week in advance. However, in case of extraordinary meetings, the agenda shall be circulated at least 24 hours earlier to the holding of the meeting.

d.       Any member, who wishes to raise any issue ‘outside the agenda' shall have to give a notice thereof to the Secretary General at least 24 hours before the meeting takes place, but may also do so with the permission of the chair even during the course of the meeting, provided time permits.

e.        10%  of the total strength of members shall constitute the quorum for the meeting, failing which, the meeting shall be adjourned and may be reconvened after 30 minutes of the adjourned meeting. At such reconvened meeting at least 40 members must be present.

f.         All meetings of the General Body will be presided over by the President or, in his absence, by the Vice President. In the absence of both, the Association will elect a President, from amongst the members present, to preside over the meeting.

g.        The resolutions shall be passed by unanimous vote or by consensus or majority vote.

 

8.    Governing Body

A.    COMPOSITION. The Governing Body shall consist of 18 members, including the Immediate Past President and the following nine office bearers elected directly from amongst the Life Members of the General Body:

a.        President

b.       Vice-President

c.        Secretary Projects

d.       Secretary Healthcare

e.        Secretary Welfare

f.         Secretary Public Relations

g.       Organizing Secretary

h.       Secretary Publications

i.         Secretary Member Relations

B.    The posts of Secretary Projects and Secretary Welfare will be reserved for lady members.  

C..    Four other office bearers, namely, Secretary General, Secretary Finance, Secretary Cultural Affairs and Secretary Administration, will be elected by consensus by the General Body after their names have been approved by the President.

D.    The other four members of the Governing Body shall be nominated by the President, after consulting other office bearers. Due consideration will be given to lady members.

E.    In case of any vacancy occurring the same shall be filled by the Governing Body, from amongst the members of the Association, till the next election.

F.     All the office bearers of the Association and nominated members will be honorary. No remuneration will be given to any member of the Governing Body, except re-imbursement of out-of-pocket expenses and interest on money lent, or rent for premises demised to the Association.

G.    TENURE. The tenure of the Governing Body shall be two years. It will take over after the AGM to be held on second Saturday of June every even year. No office bearer will hold the same post for more than two full terms.

 

H.    MEETINGS OF GOVERNING BODY

a.        The Governing Body shall hold meetings once a month, for which an Agenda will be circulated three days in advance by the Secretary General.

b.       Extraordinary meeting will be called by President on a requisition by four members of the Governing Body. Agenda will be circulated at least 24 hours in advance. Any issue, outside the agenda, may be discussed in the meeting, with the permission of the chair.

c.        The quorum for the meeting shall be ONE THIRD of the Governing Body members. In the absence of quorum, the meeting will be adjourned and may be reconvened at 24 hours notice. The reconvened meeting will require no quorum.

d.       The meeting shall be presided over by the President or, in his absence, by the Vice-President. In case of absence of both, the members present will elect a member from amongst themselves to preside over the meeting.

e.        Each member shall have one vote, except the President, who shall have an additional casting vote in case of equal votes on any Resolution.

f.         The resolution shall be passed by unanimity/consensus or majority vote.

g.        Any member failing to attend three successive meetings of the Governing Body, without valid reasons, shall cease to be a member of the Governing Body.

h.       The Association may have its affiliation with like-minded bodies/Institutions having similar aims and objects. The Governing Body shall decide about all such matters in the larger interest of the Association.

i.         The Governing Body will consider No Confidence motions against office bearers.

 

9.    Elections

A.    General

a.        Elections for the Governing Body shall be held before completion of its tenure after every two years. These elections will be held on the third Saturday of March or the next convenient day if the third Saturday of March is a holiday.

b.       The election will be conducted by a member not a candidate himself, hereinafter called the Presiding Officer, whose nomination by the Governing Body will be approved by the General Body at its meeting in the first fortnight of January. The Presiding Officer may co-opt other members to assist him in the electoral process including receipt and scrutiny of nomination papers, printing of ballot paper, supervision of polling, counting of votes and declaration of results.

B.    Procedure

a.        Members will be informed through notices in the January, February and March issues of the Association newsletters and through announcements at meetings, about the election schedule and other arrangements relevant thereto.

b.       The Presiding Officer will be provided with a complete list of eligible voters. Each eligible member of the Association shall have one non-transferable vote for each office. No proxy or postal voting is allowed.

c.        A member may propose only one candidate out of total 9 candidates for direct election and, in addition, support or second only one proposal. Election will be by secret ballot. The Presiding Officer shall declare the results on the spot, or later.

d.       To be eligible for election, a candidate:

                                    i.            Must have been a Life Member of the Association for at least five years or

                                  ii.            Should have completed one full tenure as member of the Governing Body or

                                iii.            Should have been a Chapter Head/ Zonal Convener/ Convener for at least two years on the date of election.

                                iv.            Must be 78 years or below when, if elected, he assumes the post he is seeking election to.

e.        Candidates, members proposing or seconding them and voters must carry the Association ID card or other photographic proof of identity as for elections conducted by Election Commission of India.

f.         Chairman of the Association, or in his absence the Immediate Past President, will adjudicate in case of dispute over the interpretation of the Constitution and his decision will be final and binding.

10.  Committees

A.    The Governing Body may appoint various committees such as :

a.        Committees to serve and pursue a particular project/programme/campaign.

b.       Disciplinary Action Committee. It shall consider all disciplinary matters referred to it or shall start proceedings suo-moto whenever a matter/individual's action needs disciplinary action.

c.        Grievances and Reconciliation Committee.

d.       Fund Raising Committee.

e.        Audit Committee which shall conduct audit every six months, besides the annual audit by Chartered Accountant.

f.         Any other committee as the Governing Body may deem necessary.

B.       The ambit and sphere of work to be carried out by these committees shall be determined and decided by the Governing Body.

C.       Each committee shall consist of 3 to 5 members each except the Audit Committee, which shall comprise only of two members. One member on each Committee shall be out of the Governing Body and the remaining from the General Body, with the approval of the Governing Body. The Governing Body member shall be the convener, except in the case of Audit Committee.

C.     No member shall be involved in more than two committees.

Note: President and Secretary General shall be ex-officio members of all committees

 

11   Amendment of the Constitution

        Any amendment of the constitution, as recommended by Governing Body, will be made by the General Body of the Association, with the consent of 2/3rd majority of the members present and voting.

 

12.  Funds of the Association

A.       Funds of the Association shall consist of :-

a.        Membership subscription.

b.       Donations by the public or grant by the local bodies/Institutions and the Government etc.

c.        Collections from special fund raising campaigns launched by the Association from time to time.

B.       All funds raised shall be deposited with a scheduled bank, in the name of the Association. These Bank Accounts will be operated by two or three office-bearers, as authorised by the Governing Body from time to time.

13.  Utilisation of Funds

The funds of the Association shall be utilised for meeting the aims and objects and for meeting the day-to-day charges for running the office of the Association. Expenditure on non senior citizen projects, except for token amounts, will be met out of donations, sponsorships or grants specifically received for such programmes.

14.  Termination of Membership

        Termination of membership may take place, ordinarily, in any of the following contingencies:-

A.    By Resignation.

B.    For non-payment of dues.

C.     If anyone ceases to be a resident of Chandigarh and/or contiguous areas.

D.    By expulsion. Any member acting against the aims and objects of the Association or code of conduct prejudicial to the interest/cause of the Association, as judged by 2/3rd majority of the Governing Body members, on the recommendations of the Disciplinary Action Committee, may be expelled, without assigning any reasons for the action. The Disciplinary Action Committee may also recommend suspension of members up to six months.

 

15.  Filling oF Vacancy

        Any vacancy in the Governing Body shall be filled in the manner as prescribed in Article 8E, under the   heading Governing Body.

 

16.  No confidence Motion

        No confidence motions against office bearers will be dealt  with by the Governing Body. In case of no-confidence motion against the President, the meeting shall be presided over by the Vice-President and, in his absence, by any member authorised by the Governing Body, and, in case it is against any other office bearer, the President will preside.

 

17.   BYE-LAWS

The Governing Body will make bye-laws to cover detailed duties of office bearers, SOPs for major     events and instructions for on-going and future projects.

 

18.  Dissolution of Association

If upon dissolution or winding up of the Association, there remains, after satisfaction of all its debts and liabilities, any assets or property whatever, the same shall not be paid or distributed among members of the Association but shall be given away to some other institutions having objects similar to the Association at or before the time of such dissolution or winding up.

 

19.  Powers and duties of office bearers

A.    PRESIDENT

a.        To preside over meetings of the Governing Body and General Body and to maintain discipline and decorum in the meetings and guide the Association.

b.       To approve the date and agenda of the Governing Body and General Body meetings.

c.        To incur expenditure up to Rs. 30000/- at any one time for which approval shall be obtained at the subsequent meeting of the Governing Body.

d.       The President, in consultation with other office bearers, can assign additional duties to any office bearer or modify their duties.

b.    Vice President

        He will look after all organisational matters. Also, in absence of President, he will perform all the functions and duties of President and will exercise all the powers of President.

C.     Secretary General.

a.        To issue notice, containing agenda for the meeting of the Governing Body and General Body, in consultation with the President.

b.       To record minutes of the meetings in the proceedings book and keep it in safe custody.

c.        To take appropriate steps for the implementation of the decisions taken in the meeting of the Governing Body and General Body, as the case may be:

d.       To read the minutes of the previous meetings for approval of the Governing Body and present a report on the action taken on the decisions.

e.        To correspond with any authority, organisation or individual on behalf of the Association, if and when necessary.

f.         To keep record of all correspondence.

g.        To perform any other duty that the Governing Body entrusts to him.

h.       To incur expenditure up to Rs. 10000/- for which approval shall be obtained at the next meeting of the Governing Body.

i.         To inform the President of his intended absence from Headquarters so that alternative arrangements may be made for discharge of duties of Secretary General.

d.    Secretary Finance

        He will be responsible:-

a.        To maintain accounts of the Association

b.       To receive payments from members and others against proper receipts.

c.        To incur expenditure up to Rs. 5000/- and the same shall be got approved in the next meeting of the Governing Body.

d.       To keep up to Rs. 15000/- as imprest money with him.

e.        To deposit all funds of the Association in a Scheduled Bank, as approved by the Governing Body, and keep the pass books and cheque books in his safe custody.

f.         To make payments of all bills, duly sanctioned by the sanctioning authority, against proper receipts.

g.        To inform the President about his intended absence, to enable him to arrange for carrying out his duties and functions in his absence.

h.       To present the audited annual accounts/budget of the Association to the Governing Body for approval and presenting the same to the General Body.

i.         To advise the Association in all financial matters, particularly relating to the financial health of the Association, from time to time.

e.    organisING Secretary

a.        He shall discharge such functions, as may be assigned to him by the President.

b.       In the absence of the Secretary General, he will perform all the functions and duties of the Secretary General, if so appointed by the President.

f.     Secretary  Administration

a.        To arrange for deputations to high dignitaries.

b.       To arrange annual meets and other special meets.

c.        Any administrative work of the Association.

g.    Secretary PUBLICATIONS. He will edit all publications of the Association including the monthly newsletter, annual souvenir and various forms and brochures.

H.  Secretary PUBLIC RELATIONS. He will maintain liaison with the media, including Press, so as to project the policies and programmes of the Association.     

 

 

20.  CHAIRMAN AND PATRONS

A.    The Governing Body may appoint an eminent Life Member as 'Chairman'. This appointment will be for the term of the Governing Body or till the appointee reaches the age of 85 years, whichever is earlier.

B.    The Governing Body may also appoint an eminent National Personality as Chief Patron and Advisor U.T. Administion, as well as the sitting MP from Chandigarh, as ex-officio 'Patrons'.